The Certificate of Acceptability: A Must-Have for Food Premises

The Certificate of Acceptability (CoA) is a critical legal requirement for any South African establishment handling, preparing, or serving food to the public. Issued under Regulation R638, part of the Foodstuffs, Cosmetics and Disinfectants Act, the CoA ensures that food premises meet minimum hygiene and food safety standards to protect public health.

What Is the Certificate of Acceptability (CoA)?

The CoA is a certification confirming compliance with hygiene and food safety regulations. It is mandatory for food premises, including:

  • Restaurants and catering companies
  • Supermarkets and food stalls
  • Food processing plants and other establishments preparing food for public consumption

This certificate guarantees that premises, equipment, and food handling practices align with South Africa’s stringent public health requirements.

Who Issues the Certificate?

The CoA is issued by the Environmental Health Department of the local municipality. An Environmental Health Practitioner (EHP) will inspect the premises to verify compliance with Regulation R638. The inspection focuses on:

  • Premises cleanliness
  • Food handling practices
  • Staff hygiene
  • Pest control measures
  • Proper food storage and waste disposal

How to Apply for a Certificate of Acceptability

1. Contact Your Local Municipality

  • Begin by contacting the Environmental Health Department in the municipality where your food premises are located.
  • Request the CoA application form from the Environmental Health Office.

2. Prepare for Inspection

  • Ensure your premises meet R638 requirements, such as:
    • Proper layout, ventilation, and lighting
    • Effective waste disposal and pest control
    • Clean and well-maintained equipment
  • Train staff in food safety and hygiene practices, as the EHP will assess their knowledge.

3. Inspection Process

  • Once the application is submitted, the EHP will inspect your premises.
  • If compliant, the CoA will be issued. If not, the EHP will provide a list of required improvements.

4. Display the CoA

  • Once issued, the CoA must be displayed prominently on your premises.
  • Note that periodic inspections will ensure continued compliance.

Important Considerations

  • Non-Transferable: The CoA is specific to the premises and cannot be transferred to new premises or a new owner. A new CoA is required in such cases.
  • Mandatory Compliance: Operating without a valid CoA is illegal and may result in fines, closure, or other penalties.
  • Changes to Premises: Significant alterations or changes in ownership require reapplication for a CoA.

Why the CoA Matters

Adhering to the CoA requirements ensures that food businesses:

  • Operate legally and safely
  • Protect public health
  • Maintain high hygiene standards
  • Avoid legal penalties and reputational damage

By complying with Regulation R638, food establishments demonstrate their commitment to safe, hygienic practices, fostering trust with customers and regulatory authorities alike.

For assistance with food safety compliance or training for your staff, contact Food Consulting Services. We can guide you through the CoA application process and ensure your premises meet the required standards.